EHS MANAGEMENT BLOG

7 Ways You Can Use Mobile Safety Inspection Apps

Mobile safety inspection apps are gradually becoming the industry standard — and for good reason. Apps offer numerous benefits for both users and organizations, including increased efficiency, reduced travel, and better management visibility.

From performing a job hazard assessment at a remote work site to conducting a PPE check on the factory floor, apps are proving to be extremely useful tools for monitoring workplace safety.

Adoption of mobile safety inspection apps has grown as more and more organizations realize all the potential use cases.

Here are seven ways you can use mobile inspection apps:

1. Conduct JSAs & risk assessments in the field

One of the most common ways to use mobile safety inspection apps is for JSAs and risk assessments. In the past, conducting a JSA/JHA or risk assessment required you to fill out a paper form and then enter the information into your safety database once you’re back at the office. Not only is that inefficient, it creates the potential for errors and inaccuracies.

Mobile inspection apps solve this problem by allowing you to conduct inspections in the field on any mobile phone or tablet. You can capture data, images, video, audio recordings, and notes for richer, more meaningful results. Some solutions, like Perillon’s GOpak mobile app, allow you to capture data offline and sync once you’re back in network coverage — which is particularly useful if your worksite is in a remote location.

2. Analyze PPE usage & safe work behaviors

In addition to formal JSAs and risk assessments, mobile safety inspection apps can be used to collect information about PPE usage and other safe work behaviors. During COVID-19, for example, safety leaders can use apps to conduct spot checks for compliance with social distancing and other safety measures. Or, facility managers can perform a walkthrough to make sure proper cleaning and disinfection procedures are being followed. The results of these spot checks can then be rolled up into dashboard reports for executives, as we’ll see in a moment.

3. Capture employee observations & near misses

Mobile inspection apps aren’t just useful for safety leaders — they’re also great for increasing employee involvement. With mobile apps, any employee in your organization can pull out their mobile phone or tablet and quickly record an incident, near miss, or at-risk observation. This allows you to have “eyes in the field” and capture vital safety information you might otherwise have missed.

4. Perform maintenance inspections

Regular maintenance inspections are critical for ensuring that all equipment is in safe working condition. It’s how companies identify necessary repairs and get ahead of issues before they cause downtime or injury.

Vehicles, machinery, calibrated tools, and electrical systems need to be inspected on a regular basis. So do first aid kids, fire extinguishers, ladders, fall protection harnesses, and other PPE.

That’s a lot of inspections, but fortunately mobile apps make the entire process more efficient. Managers can schedule and assign inspections digitally. Using a smartphone or tablet, inspectors can simply click through the checklist, snap photos, and submit their findings. Once the inspection is complete, results will be sent to all need-to-know staff so that maintenance issues can be resolved immediately.

5. Complete inspections remotely

Another way our customers use mobile apps is to complete inspections without having to travel to and from each facility. That’s a huge benefit anytime, but it’s especially critical during the current pandemic.

Instead of driving or flying to the location, inspections can be assigned to someone at that worksite. Local staff, armed with a smartphone or tablet, can complete inspections using standardized pre-built forms to ensure consistency across the organization. Once the inspection is completed, the results are synced to a central database for immediate management visibility.

6. Enhance management visibility

Mobile safety inspection apps are incredibly useful when it comes to management reporting. With paper forms, the results need to be manually compiled into reports — which can take days or weeks. Mobile apps, on the other hand, allow you to view the results of inspections in dynamic dashboards as soon as they’re completed. Facility managers and safety leaders can see instantly if there’s an issue that needs their attention and make decisions based on the most up-to-date information.

You can even take it one step further and create executive dashboards so that senior managers can see the company’s safety performance in real-time in between meetings.

7. Drive corrective/preventive actions

Mobile apps can help you streamline the inspection and reporting process. But did you know that they can also help you be more proactive about potential safety hazards?

Some inspection apps, including Perillon, can trigger tasks and corrective actions based on inspection findings. For example, if employees are not wearing proper respiratory protection, a manager can be notified and training can be assigned. These automated actions will help you respond to issues quickly and keep everyone accountable.

Implementing inspection apps in your organization

The best part about mobile safety inspection apps is how easy they are to implement. Today, mobile inspection apps can be up and running in a matter of weeks so you can start seeing results right away. Perillon’s mobile inspection tools can be implemented 100% remotely, without someone from our team needing to come on site.

This article highlights just a few of the ways organizations are using mobile safety inspection apps to save time, improve accountability, and reduce risks. To see how mobile safety inspection apps can benefit your organization specifically, request a demo of Perillon today.

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