Fear of change holds many organizations back from realizing the benefits of EHS software.
They’d rather stick with their existing system — even if it’s outdated or inefficient — than risk failure or uncertainty.
Thankfully, many of the fears around implementing a new software system are readily manageable or preventable.
1. “What about my existing data?”
Fact: Many vendors can import your data directly into the new system.
Whether you’re using spreadsheets, a homegrown system, or another program, getting your data into the new software is simple — no manual data entry necessary. (Here’s a closer look at how we import your data into the Perillon system.)
Once your information is in the system, you can start using it to create reports, analyze in dashboards, and share with others in your organization.
2. “How will I get my work done during the transition?”
Fact: EHS software can be up and running in under two weeks. In addition, there are some steps you can take to smooth the transition.
First, look for a flexible system that can align with your current workflows and data structure. This will make it much easier to incorporate the new system into your existing management processes.
Second, consider starting small with a phased approach to implementation. Instead of rolling out a brand new system all at once, prioritize the most important features (such as task management or inspections) first. Once that’s up and running smoothly, you can add on additional functionality when you’re ready.
Finally, having a documented rollout plan will help you more accurately gauge what’s involved from the start. And remember that a small investment of time upfront will actually create more time for you in the long run.
3. “Won’t this drain our IT resources?”
Fact: Today’s cloud-based EHS software systems can be rolled out with minimal impact on your IT department.
The key here is to choose a standards-based system that doesn’t require extensive customization. By eliminating the need for special design and coding, you’ll greatly reduce the burden on your tech team. In the case of our customer, Denbury Resources, implementing the Perillon system has had virtually no impact on the organization’s IT department.
4. “What if people won’t use it?”
Fact: Learning a new way of working takes time and patience, but there are steps you can take to ensure widespread adoption.
One of the most important things you can do to set your team up for success is to choose a simple, user-friendly software. The system should be quick to install, easy to navigate, and frequently updated. Users should be able to access their data from anywhere, whether working from home or at the office. It should also be easy to use on a mobile device, such as a smartphone or tablet.
Beyond choosing the right software, training can go a long way toward ensuring you get the maximum value from your system. Look for a vendor who provides multiple training options to fit the needs of different types of users. Quick reference guides, remote web sessions, hands-on training, and one-on-one support can all help build confidence with a new system.
5. “Won’t it be expensive?”
Fact: Innovations in technology have made EHS software more affordable than ever.
Today, you can purchase a subscription for cloud-based EHS software for as little as $5K a year. That price typically includes the cost of security, maintenance, upgrades and ongoing support. You’ll also pay a one-time implementation fee that covers the cost of getting the software up and running. (Learn more about the cost of EHS software here.)
Now that you know the truth behind these common fears about EHS software implementation, it’s time to step out of your comfort zone.
Once you see for yourself how easy it is to get started with EHS software, you’ll be happy you did. Request a free demo of Perillon today!
Next, read about how to minimize the IT impact of an EHS software implementation.